Assessment – Speaker Dynamics

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MEETING DESIGN

ACTIONS TAKEN BEFORE A HYBRID MEETING - LEADERS

1

I assess whether the meeting should be a meeting at all.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING DESIGN

ACTIONS TAKEN BEFORE A HYBRID MEETING - LEADERS

2

I carefully craft an agenda that fits the time allotted.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - Always

MEETING DESIGN

ACTIONS TAKEN BEFORE A HYBRID MEETING - LEADERS

3

I curate the invite list to include only those for whom it is relevant.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING DESIGN

ACTIONS TAKEN BEFORE A HYBRID MEETING - LEADERS

4

I assign pre-work.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING DESIGN

ACTIONS TAKEN BEFORE A HYBRID MEETING - LEADERS

5

I leverage the calendar invite by including information beyond the meeting link.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING DESIGN

ACTIONS TAKEN BEFORE A HYBRID MEETING - LEADERS

6

I set expectations in advance about meeting participation.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING DESIGN

ACTIONS TAKEN BEFORE A HYBRID MEETING - LEADERS

7

I set expectations in advance about webcam use.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING DESIGN

ACTIONS TAKEN BEFORE A HYBRID MEETING - LEADERS

8

If I plan to attend remotely, I make sure I can clearly be seen and heard.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING DESIGN

ACTIONS TAKEN BEFORE A HYBRID MEETING - LEADERS

9

If I plan to attend remotely, I make sure my internet connection is strong.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING DESIGN

ACTIONS TAKEN BEFORE A HYBRID MEETING - LEADERS

10

If I plan to attend in person, I make sure the in-office meeting room is equipped to allow remote attendees to be easily seen and heard.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING PROCESSES

ACTIONS TAKEN DURING A HYBRID MEETING - LEADERS

11

I start the meeting on time.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING PROCESSES

ACTIONS TAKEN DURING A HYBRID MEETING - LEADERS

12

I start the meeting with small talk, non-business related chat.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING PROCESSES

ACTIONS TAKEN DURING A HYBRID MEETING - LEADERS

13

I reiterate the ground rules for participation.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING PROCESSES

ACTIONS TAKEN DURING A HYBRID MEETING - LEADERS

14

I encourage inclusive participation norms that raise awareness of both virtual and in-person attendees.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING PROCESSES

ACTIONS TAKEN DURING A HYBRID MEETING - LEADERS

15

I integrate nonverbal ways of participating.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING PROCESSES

ACTIONS TAKEN DURING A HYBRID MEETING - LEADERS

16

I actively stick to the agenda.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING PROCESSES

ACTIONS TAKEN DURING A HYBRID MEETING - LEADERS

17

I actively manage deviations from the agenda.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING PROCESSES

ACTIONS TAKEN DURING A HYBRID MEETING - LEADERS

18

I rotate how I lead a meeting between in-office and virtual.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING PROCESSES

ACTIONS TAKEN DURING A HYBRID MEETING - LEADERS

19

I end the meeting on time.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING PROCESSES

ACTIONS TAKEN DURING A HYBRID MEETING - LEADERS

20

I wait to close the meeting link until all in-person attendees and remote attendees have left the physical and virtual meeting room.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING DESIGN AND PROCESSES

ACTIONS TAKEN AFTER A HYBRID MEETING - LEADERS

21

I communicate information from the meeting (minutes, action items, etc.) in a way that is accessible to all.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING DESIGN AND PROCESSES

ACTIONS TAKEN AFTER A HYBRID MEETING - LEADERS

22

I ensure a plan is in place for follow-up.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS

MEETING DESIGN AND PROCESSES

ACTIONS TAKEN AFTER A HYBRID MEETING - LEADERS

23

I make myself available for quick clarification conversations.

1 - NEVER
2 - OCCASIONALLY
3 - SOMETIMES
4 - OFTEN
5 - ALWAYS